AI Systems and Process Automation
built into the systems you already use
We take over the retyping, sorting and copying between systems. The AI works from your own documents and systems, and a person always decides at the critical step.
- No upfront payment, you pay per milestone
- 1-year guarantee on every delivered development
- Your data stays in the EU, and the AI provider does not train on it
Sound familiar?
These tasks need no decision, only time. They are the first ones worth handing to a machine.
You type the same data into three places
An order in the webshop, then in the CRM, then in the invoicing system. Every retyping is a chance for an error.
Requests get lost in the shared inbox
Quote requests, complaints and invoices in one pile. By the time someone sorts them, the customer is asking elsewhere.
Sending an offer takes days
Price list, earlier offers, stock levels: everything has to be collected by hand before anyone can reply.
The weekly report is half a day in Excel
The numbers exist, they just have to be copied from five places. If something slips, you only find out at month end.
Time-saving AI, tailored to your company
Not a generic chatbot, but AI that knows your company, your systems and your rules.
AI agents
They answer common customer questions, sort incoming e-mails and prepare quotes – and hand the hard cases to a colleague.
In: e-mail, form, chat · Out: categorised case, draft reply, ready offer
Automations
We connect your existing systems (CRM, invoicing, web shop, spreadsheets) so data flows by itself to where it is needed.
In: new order, new lead · Out: invoice, CRM entry, notification
Your own company knowledge
The AI works from your documents, price lists and past cases, so it answers in your language and by your rules.
In: a question from a colleague or customer · Out: an answer linking the source document
Document processing
We extract data from invoices, orders and contracts automatically and put it into the right system.
In: PDF, scanned image, e-mail attachment · Out: a checked record in the system
Automatic reports and alerts
The key numbers arrive by themselves on Monday morning, and you are alerted when something is out of the ordinary.
In: CRM, invoicing and webshop data · Out: weekly summary, alert on deviation
Secure by design
Access control, audit logs, and AI providers that do not train their models on your data. A human always decides the critical steps.
Part of every solution, not a separate item.
Not a chatbot subscription, but part of your system
A boxed chatbot answers in the corner of your website. We build the AI into the process, where the work actually happens.
| Boxed chatbot | Vamosoft AI system | |
|---|---|---|
| Where does it work? | In a chat window on the website | In the CRM, the invoicing system, the inbox, your own system |
| What does it know? | A few uploaded FAQs | Your documents, price lists and live data |
| Who decides at the critical step? | Nobody, or the customer reports the error | A colleague approves it, every step is logged |
| When the process changes | Whatever the plan allows | We extend it, because it is built on your process |
| Guarantee | Per the terms of service | 1 year of free bug fixing on every delivered development |
Why now?
19.95%
Share of EU enterprises that used at least one AI technology in 2025.
10.37%
The same share in Hungary in 2025: about half the EU average.
3.68% → 10.37%
The Hungarian share nearly tripled between 2023 and 2025.
What People Say About Us?
Read some of our testimonials. Contact us for additional references.
They built us a custom interior-design visualisation tool. The collaboration was smooth, communication and timelines were spot on. The final result reflected our expectations in great quality. :) Happy to recommend them!
Awesome team! They did a perfect job. Whenever we called, they were always helpful and resolved the issue right away. Huge thanks to them!
Mark and his team are top notch and helped our business immensely. Always very responsive and diligent problem solvers, I can highly recommend them to anyone!
How we work
We start with one process, measure it in real use, and only then extend. You pay per milestone, with no upfront payment.
Step 1
Free 30-minute call
We look at which of your processes is most worth it and what it takes.
Step 2
Process mapping and plan
We map the steps, the systems and the data. A written plan with milestones and a fixed price.
Step 3
First process in real use
It starts on real data, and we measure how much time it saves before and after.
Step 4
Rollout and extension
We train the team, and once the numbers hold up, the next process can follow.
Step 5
Operation and guarantee
We watch how it runs and fix bugs free of charge for a year.
Always see where your project stands
Milestones, documents and the proposal in one place – no piecing together from emails what happened and what's next.
Already a client? Sign in to the portalFAQ
We've collected some frequently asked questions to help you find your way. If you can't find the answer to your question, feel free to contact us!
The Project Planner gives you an indicative range for the processes you pick in 2 minutes. We give the exact fixed price after the 30-minute call and the process mapping.
That is why we put a human approval before every critical step: the AI prepares, a colleague decides. Every step is logged, so it can be traced afterwards.
We store the data in the EU and work with AI providers that do not train their models on your data. Permissions control who can access what.
No. We connect to your existing CRM, invoicing system, webshop and spreadsheets. If a system has no way to connect, we flag it during the mapping.
The AI provider and hosting depend on the monthly volume. Next to the development range, the planner shows this monthly range too, so there are no surprises.
Let's see what could be automated at your company
In a 30-minute call we look at your processes and tell you where AI pays off.
Plan it firstReady for Your Free Consultation?
Quick Start: Once you reach out, we'll begin reviewing your project details right away. You'll get an email update within a few hours.
Personal Touch: Márk will call you from +36308228542 at your scheduled time to discuss every detail needed for your project.
Tailored Proposal: Our team will prepare a customized offer and send it to you within 2 days via email.